🔐 Privacy Notice

LEDE HR (“we”, “us”, “our”) is committed to protecting and respecting your privacy.

This Privacy Notice explains how we collect, use and store personal data when providing HR consultancy and recruitment services, and outlines your rights under data protection law.

📄 Who This Applies To

This Privacy Notice applies to personal data collected when:

• You apply for a role via LEDE HR
• You contact us about recruitment or HR services
• We source or assess candidates as part of a recruitment process
• We provide HR consultancy services to client organisations

🧰 Recruitment Platforms & Tools

We use Homerun, a recruitment platform provided by Homerun B.V., to manage job applications and recruitment processes.

Homerun acts as a data processor on our behalf and processes personal data strictly in line with our instructions and contractual data protection obligations.

🔍 What Information We Collect

Information you provide directly

Depending on the service, we may collect:

• Contact details (name, email address, phone number)
• CV and career history
• Qualifications, skills and experience
• Interview notes and correspondence
• Any additional information you choose to share

Information collected automatically

When using recruitment platforms, this may include:

• IP address and device information
• Usage data (pages viewed, application activity)
• Referrer sources (e.g. LinkedIn, job boards)
   

Information from public sources

We may supplement recruitment activity with information from publicly available sources such as professional networking sites.

🔐 How We Use Your Information

Lawful basis

We process personal data under the lawful bases of:

• Legitimate interests (recruitment and service delivery)
• Contractual necessity (where services are agreed)
• Legal obligation (where required)
   

Why we use it

Personal data is used to:

• Assess suitability for roles
• Communicate during recruitment processes
• Provide HR consultancy services
• Support client decision-making
• Maintain professional records
• Improve our services
   

Automated tools may assist matching, but final decisions are always made by people.

🛡️ How We Keep Data Secure

We take data security seriously.

Access is restricted to those who need it, and information is handled confidentially and professionally.

We maintain procedures to manage and report data breaches where required.

While we take reasonable steps to protect personal data, internet transmission is not completely secure and information is shared at the user’s own risk.

🌍 Where Data Is Stored

• Data held directly by LEDE HR is stored securely within the EEA
• Data processed by Homerun or its partners may be transferred outside the EEA, but only under appropriate safeguards and data protection agreements
   

⏳ How Long We Keep Data

We retain personal data only for as long as necessary.

Typically:

• Recruitment data is retained for up to 12 months from last contact
• Data may be deleted sooner upon request
• Client consultancy data is retained only as required to deliver agreed services
   

✋ Your Rights

You have the right to:

• Access your personal data
• Correct inaccurate information
• Request deletion of your data
• Request a copy of your data
• Object to or restrict processing
• Withdraw consent where applicable
   

Requests can be made by contacting us directly.

We may request proof of identity before responding.

🔐 HR Consultancy & Recruitment Services (Confidentiality)

When providing HR consultancy and recruitment services, LEDE HR may access confidential business information and employee data on behalf of client organisations.

This information is:

• Handled with discretion and professionalism
• Used only to deliver agreed services
• Processed in line with client instructions and legal obligations
   

We do not sell, misuse, or independently exploit client or employee data, and we do not retain such information beyond what is necessary to provide our services.

😟 Concerns or Complaints

We aim to resolve any concerns directly and informally wherever possible.

If you remain dissatisfied, you may contact the UK Information Commissioner’s Office (ICO):

📞 0303 123 1113
🔗 https://ico.org.uk/concerns

📬 Contact Us

If you have questions about this Privacy Notice or how your data is handled, please get in touch.

We’re always happy to help.